Attendance Protocol

Effective August 31, 2010

GUIDING PRINCIPLE - School Act - Section 12

A student shall conduct himself or herself so as to reasonably comply with the following code of
conduct:

a) be diligent in pursuing the student’s studies;
b) attend school regularly and punctually:
c) cooperate fully with everyone authorized by the board to provide education programs and other services;
d) comply with the rules of the school;
e) account to the student’s teachers for the student’s conduct;
f) respect the rights of others

https://www.rockyview.ab.ca/board_policies/admin_procedures/300-students/ap330-student-attendance

Guidelines

  1. Classroom attendance is crucial to academic success and the pursuit of excellence.
  2. Regular attendance is the responsibility of the parent/ guardian and student.
  3. The teacher’s role is to encourage full attendance and support this by maintaining accurate records and sharing concerns with students, parents, and reporting these concerns to administration.
  4. The administration with support from teachers, counselors, parents/guardians are responsible for collaborating with students to resolve critical attendance problems.
  5. Satisfactory attendance is required in ALL courses at CHS in order to fully participate in:
  • Graduation Cap and Gown ceremony *see implications bullet one
  • Sports Teams
  • Performing Arts
  • Field Trips
  • School Clubs

NOTE: School sponsored activities are exempt from this count. However, students and parents are
advised to be aware of the impact lost class time has on academic achievement.

Procedures:

  • Attendance will be taken at the beginning of each period. A LATE is an ABSENT when the student arrives later than 30 minutes to a class.
  • The attendance line (403.932.2542) is open 24 hours a day. If a message is not received from a parent before 2:00 pm on the day of the absence, an electronic messaging system will contact the home indicating a student absence. Students must communicate directly with teachers regarding any missed assignments.
  • Absences not verified by 8:00 am on the day the student returns to school will be treated as inexcusable. Students who are absent for a major test or assignment must have their absence excused and write the test or submit the assignment as soon as possible after returning to school.
  • Each teacher will note how missed assignments/tests are to be handled in his/her course outline.
  • Skipping a class counts as an inexcusable absence. No make-up work will be given, and the student will receive a zero for any work missed that day.
  • At the FOURTH “unexcused absence” in any class the attendance secretary will send home a notification letter.
  • On or before the EIGHTH absence the teacher will discuss attendance with the student outlining concern, expectations and future action. At this time the TEACHER will send home a letter/email notifying parents of the plan for change. A teacher MAY refer a student to guidance at this time.
  • (Copies of the letter will be given to the attendance secretary (for distribution to guidance and administration).
  • On or before the TWELTH absence administration will meet with the student to address the issue, note any extenuating circumstances and explore future actions and/or alternate delivery system.
  • Other initiatives might include: conferences, referral to outside agencies for support, attendance contracts, or course withdrawals. Parents will be sent written notification of the outcome and plan of this meeting/s.
  • At the principal’s discretion the student may be placed on high accountability.

Extended absence:

  • Parents may wish to remove their son or daughter from school for an extended period of time (longer than 3 days) for reasons other than bereavement or illness. This practice is not encouraged by CHS staff but in the event that parents make this decision a letter is to be written to the principal outlining the reasons for absence. The school does not grant approval for a student to be absent but rather records the parent intent to remove a student from school. It should be noted that teachers are under
  • NO obligation to provide additional work or tutoring for work covered during time missed as this is a parental choice. Refer to the individual teacher course outline for details on how missed work and/or tests will be handled.

Implications:

  • Absences are counted for each semester. If a student accumulates more than the allotted absences in the first semester of grade twelve they will NOT be able to participate in the cap and gown graduation ceremonies.  However, a student may “buy back” the privilege to participate in the ceremony if they have 5 or fewer absences by April 30th of the school term.
  • Parents and students are encouraged to monitor attendance on PowerSchool
  • Students on Exchange Programs lasting the semester should make every attempt to take all of the core subjects in the semester they will be home and take options or independent study in the away semester. Exchange students must make a comprehensive academic plan with guidance prior to being accepted into the program.

CHECK-OUTS (Leaving the School)

The students who are required to leave classes will first check with the teacher and then SIGN-OUT at
the Main Office (a student wishing to be admitted to the infirmary reports to the Main Office with
permission from their teacher - parents/guardians will be contacted). Students MUST have their
absence verified by a parent/guardian after checking out. Grade 12 students may verify their own
absence.

WITHDRAWAL PROCEDURES

  1. Parents must first meet with their student’s grade level Administrator.
  2. Students must complete a withdrawal form.
  3. Students must clear their locker, return textbooks, and settle all accounts.
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